---
title: Recording a NEW Message for a Bulletin
description: "#### **1. Dial the Access Code Inside the IVR:** - Call the **main phone number** associated with your system. - Once inside the **IVR (Interactive Voice Response)** menu, **dial the specific access code** for the bulletin you wish to record…"
url: "https://www.dataphone.cloud/docs/recording-a-new-message-for-a-bulletin/"
updated: "2025-05-14"
category: Docs / Bulletins
---

# Recording a NEW Message for a Bulletin

#### **1. Dial the Access Code Inside the IVR:**

- Call the **main phone number** associated with your system.
- Once inside the **IVR (Interactive Voice Response)** menu, **dial the specific access code** for the bulletin you wish to record for (e.g., *2, *123).

#### **2. Record Your Message:**

- Wait for the **beep/prompt** indicating that the system is ready to record.
- **Speak your message clearly** into the phone.
- Press the **pound key (#)** when you are finished recording.

#### **3. Choose Your Action:**

After pressing **#**, you will have the following options:

- **Press 1** to **Save** your recording.
- **Press 2** to **Listen** to the recording you just made.
- **Press 3** to **Re-record** your message (this discards the previous attempt).
- **Press 4** to **Cancel** the process (this discards the recording).

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### **Listening To & Managing EXISTING Messages in a Bulletin (Admin)**

#### **1. Access the Bulletin:**

- Call the **main phone number** and **dial the menu number** assigned to the bulletin (e.g., 300).

#### **2. Listen to the Recordings:**

- The system will automatically begin playing the recordings for that bulletin.

#### **3. Manage Options (Requires Admin PIN):**

While a message is playing or immediately after, you can interrupt with the following options. You will be prompted to enter your **Admin PIN** before the action is taken:

- **Press 00** to **Record/Add a New Message** to this bulletin. (Follow prompts similar to the steps in Part A, Step 2 & 3).
- **Press 07** to **Delete** the recording that is currently playing or just finished.
- **Press 08** to **Replace** the recording that is currently playing or just finished. (You will be prompted to record the new message).

#### **4. Confirmation Sub-Menu:**

After selecting an option like **07 (Delete)**, you might be presented with a confirmation menu:

- **Press 1** to **Confirm Delete**.
- **Press 2** to **Preview** the recording again before deciding.
- **Press 3** to **Return** to the playback without taking action.